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A Health & Safety Guide for Small/Medium Sized Businesses

Discover the key to successful business operations through effective health and safety practices. Delve into how your insurer can become your partner in managing risks while boosting your business’s resilience. Uncover the wider societal benefits of embracing practical measures and gain insights into navigating health and safety regulations. Explore the world of liability coverage, understand the role of consultants, and find out why maintaining good records matters. Don’t miss the chance to enhance your business’s safety and explore resources that make it all possible!


How my insurer helps me manage my health and safety risk

Good health and safety standards help you to run your business successfully. Meeting the requirements of relevant regulation is a central factor in achieving this. Insurers recognise the wider benefits to society of encouraging businesses in following sensible, proportionate measures aimed at helping them to carry out their activities.
We are providing this information to help you take sensible steps to manage health and safety effectively.
Insurers will continue to settle legitimate claims. Insurers will also co-operate with businesses such as yours if you need to deal with the consequences of vexatious claims made against you.
Your insurer will always be willing to offer you guidance on what constitutes good practice in managing health and safety. This guidance should be aimed at improving the resilience of your business in dealing with civil law claims made against you, and will be proportionate to the level of risk involved.

Employers’ liability vs public liability – what’s the difference?

Insurers provide cover for businesses’ legal liabilities by issuing:

  • Employers’ liability policies – this covers employers for injury or disease to people they employ; and
  • Public liability policies – this covers businesses for injury, disease or damage to people they do not employ, for example visitors.

The law – the Health and Safety at Work etc. Act 1974

  • This is the main law on health and safety and says that every employer is to ensure, so far as is reasonably practicable, the health and safety of employees and also persons not in their employment who may be affected by work activities.
  • Your insurer expects you to take reasonable steps to comply with this requirement and other related regulations, using the guidance and tools provided by the Health and Safety Executive (or other competent organisations) to help with this aim. You can find more information at www.hse.gov.uk/index.htm.
  • Your insurer will not refuse to pay a claim purely because of a breach of health and safety regulations.
  • Your insurer will not withdraw cover mid-term purely because of a breach of health and safety regulations.

Who is an employee?

There are various forms of employment. Often a working individual may not be engaged under a contract of employment. For this reason, insurers include, under an employers’ liability policy, a definition of who is to be treated as an ‘employee’. A typical definition would be:

  • any person employed under a contract of service or apprenticeship;
  • people on work experience schemes, for example, students;
  • any person hired or borrowed from another employer including drivers or operators of hired in plant;
  • labour-only subcontractors; and
  • home workers.

All these people are covered while working for and under your control in your business.

Some common concerns

Documentation

Insurers do not generally need you to show any formal evidence that you are keeping to health and safety regulations nor do they ask to see health and safety documents as a condition of granting insurance cover.
However, although it is not a legal or insurance requirement to do so, good record keeping (for example,
training records, written risk assessments etc. may be useful if you need to defend a civil law claim.

Written risk assessments

If you employ fewer than five employees, there is no need for you to complete written risk assessments.
However, although completing and recording risk assessments is not a legal or insurance requirement, it may help in defending any civil law claims made against you.

The role of health and safety consultants

You do not need to hire a health and safety consultant. The law says that you must have access to competent health and safety advice – often, this is available from your own staff.
If, however, the complexity or nature of your business indicates that you do need external support, your insurer will normally recommend that you use a health and safety consultant who is listed on the Occupational Safety and Health Consultants Register. You can get more information at www.oshcr.org.

Testing portable electrical appliances

There is no specific legal requirement for every portable electrical appliance to be tested each year and your insurer will not insist upon this when offering you insurance.
However, as you must maintain this equipment suitably to prevent danger, insurers recommend you follow the guidance published by the HSE, available at www.hse.gov.uk/electricity/index.htm.
For specific guidance, read ‘Maintaining portable electric equipment in low risk environments’, available at www.hse.gov.uk/pubns/indg236.pdf.

More help

Insurers approve the principles set out in the Association of British Insurers’ Key Principles document:
Health and Safety for Businesses and the Voluntary Sector. This is available at http://www.abi.org.uk.
You can also find more guidance on the HSE website available at www.hse.gov.uk.

AXA Insurance UK plc Registered in England No 78950.
Registered Office: 20 Gracechurch Street, London EC3V 0BG. A member of the AXA Group of companies. AXA Insurance UK plc is authorised by the Prudential Regulation Authority and regulated by the Financial Conduct Authority and the Prudential Regulation Authority. Telephone calls may be monitored or recorded. This document has been created as generic guidance for small and medium sized businesses and does not constitute legal advice. If you have any questions relating to health and safety management that this document does not address, you should discuss them with your broker or insurer